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– Microsoft teams video conference instructions

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Microsoft introduced virtual backgrounds for Microsoft Teams in April For something more advanced, and to stand out in front of your boss, colleagues, or clients, you can opt for a third-party background. To download a selection of premium Microsoft Teams backgrounds, you can choose from high-quality images here. For instance, if you have Anonymous Join enabled, then anyone can join the conference as an anonymous user by clicking on a meeting link invitation.

If you want more control over who attends your meetings, toggle this switch off, and send invitations to individual team members instead. As well as inviting everyone in a channel or conversation to a meeting at once, you can also send an email and phone number invitations too. Before a meeting, you can use the Invite People box when you start your meeting to search for people and invite whoever you like. To ask someone to join a meeting, you can click on More Options … , then Ask to Join.

Scheduling a meeting in Teams is straightforward and integrates with Microsoft contacts and calendaring. Click image to enlarge it. Then in the fill-in boxes below, choose a date, a start time, and an end time for your video meeting. Click the Save button at the upper-right corner, and your invitation will be sent to these people with a link to join the meeting in Teams.

This covers the basics for inviting people to your video meeting and scheduling it. To the right is an hourly timeline for the day you picked to hold your meeting. Color coding on this timeline indicates when someone you invited will be busy or free throughout the day according to their Outlook calendars. By referring to this timeline, you can find a date and time when all of your invitees will be able to attend your video meeting.

These appear below the start and end times that you set for your meeting. Click one of the suggested times to replace the start and end times that you originally chose. At the bottom of the fill-out form for a new meeting, you can add a message to include in the meeting invite. This is a good place to include a brief meeting agenda especially in an easy-to-read format, such as a table or a bulleted list.

In Microsoft Teams, a Team is a group of people who collaborate together, usually consisting of the entire organization. Meanwhile, Channels are segregated conversations, where each one can be dedicated to a department, project or even a task. You should reach the Manage teams page. Step 3: To create your new team, give it a name, add a description and set the privacy settings. Add a name for the channel and a description if you wish to.

You can add members at this stage itself, or skip this step and add members later. Step 2: If you want, you can add a subject to the video call. Step 1: Open the Microsoft Teams mobile app and go to the chat you want to start a video call with. Participants can answer from either of their desktop or mobiles.

Now that you know how to set up video calls, you can easily hold online meetings and discussions with your team members! This way, people can clear their schedules for the meeting and sync it with their calendars.

Step 4: Add a title for the meeting, invite participants and add other details. You can host a Teams video conference on your Windows, either through the Teams app or from your browser.

To conduct a conference through the Teams app, follow the steps below:. If you want to avoid dealing with the app, you can launch the conference from your browser itself. Your meeting will be launched as soon as you choose the Meet now option. To hide your own video, select More options in your video feed next to your name and choose Hide for me. This will hide your video for your own view, others will still see your video.

Teams crops some videos to make them fit your screen better. When you join a Teams meeting or call on the mobile app, you can customize your video experience—and the video you share with others—in a bunch of different ways. To turn on your video before a meeting, just tap Turn video on right before you join. You may want to turn your video on or off over the course of a meeting—if you’d prefer people only see you while you’re talking, for example.

Go to the meeting controls anytime during the meeting and tap Turn video on. You can blur your background before or during a meeting if you don’t want others to be able to see what’s behind you. You’ll appear nice and clear while everything behind you is subtly concealed. Before the meeting, just tap Background blur in the upper left corner of your screen before tapping Join.

For more details about changing your background, see Change your background for a Teams meeting. For example, in a large meeting, you may want to see as many video feeds as you can at one time.

The default view when you join a meeting. When there are more than seven others in attendance eight if you’re using a tablet , Teams features the people who have their video turned on and those who speak the most. Your video feed is always in the lower-right corner of the screen.

If you’re using a phone , you can see up to eight featured participant videos and 15 additional people to scroll through at the bottom of the screen. If you’re using a tablet , you can see up to nine featured participant videos and 20 additional people to scroll through at the bottom of the screen.

This option’s available when at least nine people have their cameras turned on. You can view up to participant videos though not all at once. The maximum number of people you can see on your screen at once depends on your device and its software.

Together mode is available when a meeting has at least five people in it. To change the scene, tap on the scene name in the bottom left corner of your screen.

To pin someone’s video to your view regardless of who’s talking, press and hold the video you want, then tap Pin.

 
 

 

Microsoft teams video conference instructions. Using video in Microsoft Teams

 

If there’s a phone number in the meeting invite, select it to dial the number and the conference ID. Once you’re connected, dial 1 to join the meeting.

If you see a number in the invite but it’s not local to you, select Find a local number to get one that works for you. Join a meeting on more than one device for more collaboration and content-sharing options.

If you’re already in a meeting on your laptop, for example, you can join on your phone as well to share live video, control a presentation with your phone, and much more. Note: See Join a Teams meeting on a second device and Share content in a meeting for more info about using your phone as a companion device.

When you’ve joined a meeting on one device, open Teams on your mobile phone. Make sure both devices are signed in to the same Teams account. Tap Join to share content from your phone with everyone in the meeting.

You can join your next scheduled meeting as early as 15 minutes before and as late as five minutes after the meeting starts. If you have conflicting meeting times, Teams joins the meeting that starts first.

If meetings start at the exact same time, Teams joins the one based on which meeting title comes first in alphabetical order. Teams calendar doesn’t update unless you have the app open.

It’s possible a recent meeting invite won’t be reflected in your calendar. Use Siri voice commands to join your meeting. Say something like, “Call next meeting using Teams”. Use the Teams call controls on your car’s display. For example, tap to unmute yourself if you need to say something. Place Teams calls with Apple CarPlay. Microsoft Teams. Microsoft Teams More Join Teams meetings anytime, anywhere, from any device. Join by link All you need to join a Teams meeting is a link. Find the meeting you want and select Join.

Or, if someone starts the meeting, you’ll get a notification you can use to join. Enter a meeting ID and passcode.

Click the Join meeting button to join the meeting as a participant. Join from chat If the meeting has already begun, it appears in your recent chat list. Call in If you’re unable to use the Teams app or Teams on the web, you can join some meetings by calling a phone number.

If there’s a phone number and conference ID in the meeting invite, just dial the number to join. There are many ways to join a Teams meeting from a mobile device. Need more help? Expand your skills. Get new features first. Was this information helpful?

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No jargon. Pictures helped. Didn’t match my screen. Incorrect instructions. Too technical. Not enough information. More info for admins can be found here. When a meeting recording starts, Teams shows a notification to all participants on the Teams desktop, web, and mobile apps, as well as to people who joined via phone.

In some places, you legally need to get everyone’s permission before you can record them. Make sure you know the rules before you start. For more information, see the Microsoft Privacy Statement. If you’re having problems recording a meeting, you’ll probably need the help of an IT admin to work through them. Keep these things in mind as you move forward:. Play and share a meeting recording.

Delete a meeting recording. Edit a recording transcript. Note: Mobile users should update to the latest version of the Teams app for iOS and Android in order to experience meeting recording and video playback in Teams.

As of August , Teams meeting recordings will no longer be saved to Microsoft Stream. Moving forward, all meeting recordings will be saved to OneDrive and SharePoint. Your organization might already have made this change. If your organization still uses Stream ,please note the following:. After the recording has stopped, it is processed which could take a while and saved to Microsoft Stream, and then it is ready to play. The recording will be processed which could take a while and saved to Microsoft Stream, and then it will be ready to play.

The person who started the recording will receive an email from Microsoft Stream when the recording is available. Microsoft Teams. Microsoft Teams More Notes: Meeting recordings won’t capture whiteboards, annotations, shared notes, and also won’t include videos or animations embedded in PowerPoint Live presentations.

When you view a meeting recording, you’ll see no more than four peoples’ video streams at once. If your organization still uses Stream, please note: After the recording has stopped, it’s processed which could take a while and saved to Microsoft Stream, and then it’s ready to play.

Notes: You can’t make multiple recordings of the same meeting at the same time. Notes: Recording continues even if the person who started the recording has left the meeting. Notes: The message indicating that your recording will expire will persist on the recording in the chat even if you remove the expiration date. Watching the recording won’t affect the expiration date. If your organization still uses Stream ,please note the following: After the recording has stopped, it is processed which could take a while and saved to Microsoft Stream, and then it is ready to play.

Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help.

Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn’t match my screen. Incorrect instructions. Too technical. Not enough information. Not enough pictures. Any additional feedback? Submit feedback.

 
 

14 best practices for Microsoft Teams video meetings | Computerworld – Get started

 
 

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