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Once that’s done, you have a few ways to add events to the shared calendar. Or, select the arrow next to Meet now at the top of the app to open the menu and select Schedule meeting. Each of these actions will open the scheduling form with the channel name filled in, feel free to add an Outlook group or individuals by manually entering their names. Guests and partners from outside your org won’t have access to the channel calendar and will also require being added to the meeting invite. Right-click an event in your calendar to RSVP, remove it if it’s canceled, or open the invitation to view the meeting details.

If the event is a Teams meeting, you’ll also get options to Join online and Chat with participants. Teams meetings will show a join button on an event in your calendar five minutes before the start of a meeting. Once someone joins the meeting, the event will change colors to let you know they’re online.

Select Join to open the meeting settings window to confirm your preferred camera and mic settings before joining the online meeting. Note: If you have overlapping meetings in your calendar, the join button won’t be available.

But you can still right-click the event and select Join online. As an organizer, you can set the Show As status of the meeting in the action bar. When participants RSVP, their status will automatically reflect the status the organizer set. As a participant, you can choose to set your individual status for the meeting through Show As independent of the status set by the organizer.

The updated status will reflect on your calendar. The default Show As value for all the meetings an organizer schedules is Busy. To schedule a meeting, go to Calendar on the bottom of the app, then select Schedule a meeting in the top right. Go to Add participants and select the people you’d like to invite. Note: When you have a meeting in a channel, people will be able to see and join it in that channel.

Microsoft Teams. Sign up for free. Sign in. Free video conferencing. Your hybrid work life just got easier No matter where you go, collaborate across teams with free online meetings, video calling, chat, file sharing, and storage. Free minute meetings Host up to participants.

Or upgrade to meet for up to 30 hours with up to people. Everything you need in one place Chat and share files without ever leaving your meeting. Flexible, consistent app experience Whether signing in from your phone or your laptop, easily find what you need on any device. Call, chat, and make plans—all in one app Connect and collaborate to bring plans to life.

Free video conferencing features. Meet one-on-one or with up to people for up to 60 minutes. Collaborate with everyone. Instantly connect. Organize your projects and plans. Work with peace of mind. Rest assured that your sensitive information is protected with data encryption. Make decisions faster. Create and post polls in any chat to get responses in real time. Free video conferencing features Meet one-on-one or with up to people for up to 60 minutes.

Collaborate with everyone Voice your thoughts in real-time and share files to collaborate with others inside and outside your organization. Instantly connect Plan together, assign tasks in shared to-do lists, and schedule or share meeting invites directly in a group chat.

Organize your projects and plans Select the dashboard view in any chat to quickly access all shared content, such as tasks, upcoming events, and links, in one place. Work with peace of mind Rest assured that your sensitive information is protected with data encryption.

Make decisions faster Create and post polls in any chat to get responses in real time. Read more about free video conferencing in Teams Getting started with meetings in Teams Learn how to get started. Five things to do first with Teams Learn what to try first.

Fortunately, you can still use Teams to make audio and video calls with anyone inside your organization. You can schedule meetings from several places in the Teams desktop client or the Teams web app , but only if you have the paid version of Teams. The easiest way to see if your colleagues are available is to use the Calendar feature on the left side of your desktop app. Alternatively, you can click on any open space in your calendar and open this same New Meeting form. While the form normally sets the proposed meeting time to the next upcoming half hour by default, using this method will automatically set the time and date based on where in the calendar you clicked.

However you navigated to the New Meeting form, you can now fill out the rest of the details. Give your meeting a title, add the required or optional attendees, set the time and date, choose if and how often you wish the meeting to repeat, specify a Teams channel or physical location, and finally add any additional details regarding the meeting to the text box at the bottom.

If you have a paid subscription to the full version of Microsoft Teams , you can schedule a meeting through the mobile app on Android devices as well as iPads and iPhones. This will bring up the New Event form. Here, give your meeting a title, add participants, and set a time and date. Optionally, you can share this meeting with a channel, so that anyone in the channel can join.

You can also set a physical location for the meeting, turn this meeting into a recurring meeting, and add a description if desired. Find the balance that works best for you and your colleagues. We select and review products independently. When you purchase through our links we may earn a commission.

Learn more. Windows ». You’ll see your background options on the right. Note: If you don’t see the option to turn on background effects, the feature might not be available on your device yet. For more details about customizing your background, see Change your background for a Teams meeting.

Customize how you see other people’s video during a Teams meeting. For example, you may want to see as many video feeds as you can at one time in a large meeting. Note: To provide the best possible audio and video quality, we might decrease the number of videos you’re seeing at once if you’re running a little low on bandwidth or device memory. In the meeting controls, select Change your view.

The Change your view feature is available as part of the public preview program and may undergo further changes before being released publicly. To get access to this and other upcoming features, switch to the Teams public preview. If you’re not using public preview, select More options in the meeting controls to find these options.

Gallery default view. Large gallery. Together mode. The default view when you join a meeting shows up to nine other people on your screen at the same time. If there are more than nine others in attendance, Teams prioritizes the people who have their video turned on and those who’re speaking the most.

For people who haven’t turned on their video, Teams shows their profile pic instead or their initials if they haven’t added one. See the videos of up to 49 other people at once.

This option is available when at least 10 people have their cameras turned on. Note: If no one is sharing video, Large gallery won’t be selectable in the menu. When more than 49 participants join a Teams meetings, see them all in a gallery with pages.

Use these navigation controls to view or engage with more participants. Lets you feel like you’re in the same shared space with everyone in the meeting. Together mode is available when there are at least five people in the meeting. If you’re a meeting organizer or presenter, you have an assortment of scenes to choose from. To change the scene, click on the scene name in the bottom left corner of your screen.

Under Choose a scene , pick the one you want and select Apply. The scene will change for everyone who’s in Together mode. Note: The classroom scene automatically seats the meeting organizer or whichever presenter was first to join apart from the other participants.

If you’re using Teams on the web Edge or Chrome browser , you’ll see up to four video streams at a time.

 
 

Meetings and conferencing in Microsoft Teams – Microsoft Teams | Microsoft Docs

 

Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. As an admin, you use Teams meetings settings to control whether anonymous users can join Teams meetings, customize meeting invitations, and if you want to enable Quality of Service QoS , set port ranges for real-time traffic.

These settings apply to all Teams meetings that users schedule in your organization. Through a per-organizer policy setting, admins now can control whether specific users or groups of users can let anonymous users join the meetings they organize.

The per-organizer and organization-wide policy settings both control anonymous join, and the more restrictive takes effect. It will be deprecated in the future, and then the per-organizer policy will be the only way to control anonymous join. With anonymous join, anyone can join the meeting as an anonymous user by clicking the link in the meeting invitation.

To learn more, see Join a meeting without a Teams account. You can control anonymous users’ ability to join meetings either at your organization level, or per meeting organizer by using two different policy settings. You must be a Teams admin to make these changes. See Use Teams administrator roles to manage Teams to read about getting admin roles and permissions.

Go to the Teams admin center. Under Participants , turn on Anonymous users can join a meeting. If you don’t want anonymous users to join meetings scheduled by users in your organization, turn off this setting. Admins can now control whether specific users or groups of users can let anonymous users join the meetings they organize. This comes with Teams PowerShell version 2. You can use either policy, organization-wide or per-organizer, to manage anonymous join.

We recommend that you implement the per-organizer policy. The organization-wide policy setting will be deprecated in the future and the per-organizer policy will be the only way to control anonymous join.

Since both the organization-wide and per-organizer policies control anonymous join, the more restrictive setting will be effective. For example, if you don’t allow anonymous join at the organization level, that will be your effective policy regardless of what you configure for the per-organizer policy.

Therefore, in order to allow anonymous users to join meetings, you must configure both policies to allow anonymous join by setting the following values:. To learn more about managing meeting policies, see Manage meeting policies in Microsoft Teams. When anonymous users are allowed to join meetings, they can use either the Teams client or a custom client built using Azure Communication Services.

Anonymous users will now inherit the user-level global default permission policy. This control will then allow anonymous users to interact with apps in Teams meetings as long as the user-level permission policy has enabled the app. You must be a Teams service admin to access this setting. Under Participants , the setting for Anonymous users can interact with apps in meetings can be changed.

If you don’t want anonymous users to interact with apps in meetings scheduled by users in your organization, turn off this setting. You can customize Teams meeting invitations to meet your organization’s needs. You can add your organization’s logo and include helpful information, such as links to your support website and legal disclaimer, and a text-only footer.

Store the image in a location that everyone receiving the invitation can access, such as a public website. Wait an hour or so for the changes to propagate. Then schedule a Teams meeting to see what the meeting invitation looks like. If you’re using Quality of Service QoS to prioritize network traffic, you can enable QoS markers and set port ranges for each type of media traffic.

Setting port ranges for different traffic types is only one step in handling real-time media; see Quality of Service QoS in Teams for much more detail.

Apple-based systems: The only instance that we know of where Apple-based devices actually set the DSCP value is if all the following conditions are met:. If you enable QoS or change settings in the Microsoft Teams admin center for the Teams service, you’ll also need to apply matching settings to all user devices and all internal network devices to fully implement the changes to QoS in Teams. You only have the option of using markers or not; you can’t set custom markers for each traffic type.

Note that enabling QoS is only performed on the endpoints for tagging packets leaving the client. We still recommend applying matching QoS rules on all internal network devices for incoming traffic. If your company requires tagging on destination ports, please contact support to enable communication to the Transport Relay with UDP ports Audio , Video , and Sharing. To specify port ranges, next to Select a port range for each type of real-time media traffic , select Specify port ranges , and then enter the starting and ending ports for audio, video, and screen sharing.

Selecting this option is required to implement QoS. If Quality of Service QoS markers for real-time media traffic is on, then you have to manage your port settings. They aren’t managed automatically. If you select Automatically use any available ports , available ports between and are used.

Use this option only when not implementing QoS. Selecting a port range that is too narrow will lead to dropped calls and poor call quality. The recommendations below should be a bare minimum. If you’re unsure what port ranges to use in your environment, the following settings are a good starting point. After QoS has been in use for a while, you’ll have usage information on the demand for each of these three workloads, and you can choose what changes to make based on your specific needs.

Call Quality Dashboard will be helpful with that. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info. Table of contents Exit focus mode. Table of contents. Important -DisableAnonymousJoin is the organization-wide policy setting.

Caution If you don’t want anonymous users to join meetings scheduled by users in your organization, turn off this setting. Note To learn more about managing meeting policies, see Manage meeting policies in Microsoft Teams. Important By default, the setting to allow anonymous users to interact with apps in meetings is enabled. Caution If you don’t want anonymous users to interact with apps in meetings scheduled by users in your organization, turn off this setting. WiFi network. Cisco switches.

The network administrator has added the app to the approved list. Android-based systems: There are no known limitations. Important Note that enabling QoS is only performed on the endpoints for tagging packets leaving the client. Note If Quality of Service QoS markers for real-time media traffic is on, then you have to manage your port settings.

Important If you select Automatically use any available ports , available ports between and are used. Submit and view feedback for This product This page.

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– How to Set Up a Microsoft Teams Meeting for First-Time Users

 
Cloud video interop makes it possible for third-party meeting room devices to join Teams meetings. Video teleconferencing with content. To schedule a video meeting in Teams, click the Calendar icon on the left toolbar. This brings up a calendar in the main window. When you’re ready, hit Join now.

 
 

14 best practices for Microsoft Teams video meetings | Computerworld

 
 

Your calendar in Teams is connected to your Exchange calendar. In other words, when you schedule a meeting in Outlook, it’ll show up in Teams, and vice versa. Every meeting scheduled in Teams is automatically made into an online meeting. Scheduling from Outlook?

Learn how to add Teams to your Outlook meeting. Note: Up to 1, invitees can join a Teams meeting and interact by using chat, audio, and video. Invitees can also join a meeting that already has 1, participants up to 10, as view-only attendees. Select Schedule a meeting in a chat below the box where you type a new message to book a meeting with the people in the chat.

Go to Calendar on the left side of the app and select New meeting in the top right corner. The scheduling form is where you’ll give your meeting a title, invite people, and add meeting details. Use the Scheduling Assistant to find a time that works for everyone. Once you’re done filling out the details, select Save.

This will close the scheduling form and send an invite to everyone’s Outlook inbox. Color code your calendar with categories. Just like in Outlook, you can assign one or more categories to each meeting in your calendar. There are a couple ways to assign categories:. Right-click an event in your calendar and select Categorize , then pick a color.

When scheduling a meeting, select Category at the top of the scheduling form. For recurring meetings, categories can only be applied to the series, not an individual occurrence. Teams lets you invite people outside your organization, including those who don’t have a Teams license. You’ll need their full email address to invite them. Go to where it says Add required attendees. If anyone is an optional attendee, select Optional instead. To get access to this and other upcoming features, switch to Teams public preview.

After you’ve invited people to your meeting, you can add up to 10 co-organizers to help manage your meeting. Before adding co-organizers, make sure the people you want to add are already added as required attendees and then follow the steps below:. On the meeting options page, next to Choose co-organizers , select the down arrow and choose the name of the co-organizer. Note: To learn more, see Add co-organizers to a meeting.

Type the name of a channel where it says Add channel under the time and date fields. Channels can’t be edited or added once the invite is sent. You’ll need to send a new invite with the updated channel. Note: When you have a meeting in a channel, everyone in the team will be able to see it and join it in that channel.

This feature isn’t available in private channels. Once you’ve added the people you want, select Scheduling Assistant to find the best time. If it’s a recurring meeting, open the dropdown menu next to Does not repeat just below the date. Choose how often you want it to occur from the default options, or select Custom to create your own cadence. If you’re unfamiliar with how to add a calendar to a channel, the steps are outlined for you at See all your meetings in Teams.

Once that’s done, you have a few ways to add events to the shared calendar. Or, select the arrow next to Meet now at the top of the app to open the menu and select Schedule meeting. Each of these actions will open the scheduling form with the channel name filled in, feel free to add an Outlook group or individuals by manually entering their names.

Guests and partners from outside your org won’t have access to the channel calendar and will also require being added to the meeting invite. Right-click an event in your calendar to RSVP, remove it if it’s canceled, or open the invitation to view the meeting details.

If the event is a Teams meeting, you’ll also get options to Join online and Chat with participants. Teams meetings will show a join button on an event in your calendar five minutes before the start of a meeting. Once someone joins the meeting, the event will change colors to let you know they’re online.

Select Join to open the meeting settings window to confirm your preferred camera and mic settings before joining the online meeting. Note: If you have overlapping meetings in your calendar, the join button won’t be available. But you can still right-click the event and select Join online. As an organizer, you can set the Show As status of the meeting in the action bar. When participants RSVP, their status will automatically reflect the status the organizer set. As a participant, you can choose to set your individual status for the meeting through Show As independent of the status set by the organizer.

The updated status will reflect on your calendar. The default Show As value for all the meetings an organizer schedules is Busy. To schedule a meeting, go to Calendar on the bottom of the app, then select Schedule a meeting in the top right. Go to Add participants and select the people you’d like to invite.

Note: When you have a meeting in a channel, people will be able to see and join it in that channel. Microsoft Teams. Microsoft Teams More Notes: At this time, category names and colors can only be edited from Outlook.

Currently, categories can’t be applied to channel meetings. Next, go to Share to a channel : If you want have your meeting in a channel, select the appropriate channel. Need more help? Expand your skills. Get new features first.

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